Program Manager

 Part-Time / 98 views

St George Sailing St George Community Sailing Foundation (aka St George Sailing) is a non-profit community sailing program created in 2001 to teach sailing, seamanship, and safety on the water, as well as respect for our marine ecology and nautical history, to juniors and adults on the St. George peninsula. St George Sailing is led by a Board of volunteer Directors and hires five or six sailing instructors to teach in the summer program. St George Sailing operates out of the premises of its partner, Blueberry Cove Camp. The season consists of three two-week sessions, with younger sailors in the morning, and more experienced sailors in the afternoon. 

Position Description: Program Manager St George Sailing is recruiting for a part-time manager to take responsibility for running the day-to-day administrative operations of the program. This position requires an average of fewer than 5 hours per week during the off-season and approximately 15-20 hours per week for 7 weeks in July and August. The position is paid by the hour. 

Reports to: President of the Board 

Responsibilities include: Off-season 

  • Organize a visit to schools to promote the program (with Steve and/or instructors) 
  • Manage registration of sailors, including sending announcement letter to families, answering questions, updating database, ensuring receipt of payment and forms 
  • Liaise with the Blueberry Cove Camp/University of Maine on numbers of participants, health issues, annual contract 
  • Liaise with library and manage scholarship applications including sending announcement and reminders, reviewing applications, awarding scholarships, notifying families 
  • Communicate with parents with routine information prior to and during a session and regarding absences, behavior issues, parental concerns 
  • Ensure that emails, bills, etc. are forwarded and appropriately addressed by the board 
  • Ensure instructors are obtaining necessary certifications; process reimbursement where relevant 
  • Ensure sailor t-shirts, merchandise and head instructor gift ordered paid for and delivered 
  • Conduct background checks of all instructors to conform to UMaine requirements 
  • Schedule boat launch and recruit Board and other volunteers for launch day 
  • Schedule instructors’ start-up meeting and prepare presenters and materials 

In session (July – mid-August) 

  • Manage registration of sailors, including sending announcement letter to families, answering questions, updating database, ensuring receipt of payment and forms 
  • Liaise with Blueberry Cove Camp/University of Maine on numbers of participants, health issues, etc. and ensure the database is updated 
  • Point of contact and counsel for instructors regarding sailor absences, issues with sailors, supplies, plans, other day-to-day concerns 
  • Communicate with parents with routine information prior to and during each session and regarding absences, behavior issues, parental concerns 
  • Welcome and check-in morning and afternoon sailors and parents on the first day of each of three sessions 
  • Organize Parents Aboard, awards ceremony snacks, and merchandise sales for the last day of each session 
  • Administration of summer employees including ensuring that paperwork is complete and paychecks are delivered 
  • Attend weekly instructor and planning meeting 
  • Organize SGS participation in the Red Jacket Regatta, including communication with parents, obtaining paperwork, and organizing transport 
  • Invoice BBC, Library and scholarship fund 
  • Organize SGS participation in St George Days including communication with parents about the parade, organizing volunteers, bringing and setting up and staffing booth, arranging for posters, merchandise sales, etc. 
  • Organize an annual party with Luke’s Lobster including setting a date, agreeing on the menu, organizing volunteers, bringing kid drinks, merchandise sales, etc 
  • Request and process instructor feedback 

Required skills and characteristics 

  • Enthusiasm for St George Sailing’s mission 
  • Friendly and patient; enjoy interacting with young people, parents and the public 
  • Organized and detail-oriented with the ability to juggle and prioritize competing demands 
  • Available in person at times described above; available to cellphone during the rest of program hours 
  • Driver’s license and regular access to a car 
  • Computer literate; familiarity with databases (such as Airtable) and website management a plus 
  • Boating or other marine experience a plus 
  • Interest in a long-term position, not an interim job